About Us:

Frontera provides top notch forestry, GIS and remote sensing, and fire management consulting services to various clients across BC. We have a history of working closely with First Nation governments, local governments, and remote communities as well as provincial and federal governments. Although a company that was recently founded in 2018, Frontera has already been recognized as a leader in innovative forestry.

Our Mission: To make communities more resilient to wildfire and climate change, in an accessible and equitable way.

Our Vision: To be at the forefront of fire and fuel management, in an accessible and equitable way.

Our Values: Frontera supports governments and communities develop wildfire resilience by providing accessible, tailored, and innovative consulting solutions. Our core values are: relationships, teamwork, expertise, and innovation.

Who We Are Seeking:

We are looking for an organized, articulate, and personable Office Administrator to fill a permanent full-time position in our North Vancouver office. The primary job duties involve supporting the company's administration which includes contract management, payroll, and invoicing. Secondly, the position will support aspects of our proposal and grant writing services. Finally, we desire a candidate who can assist us in general day to day office management. Our ideal candidate has excellent judgement, interpersonal skills, and a strong ability to work independently. Working proactively to stay on top of their workload, we desire a candidate who thrives in an environment where they are kept busy and can multi-task. Below we provide more detail in the position’s duties and responsibilities. 

About the Role:

HR Management & Administration:

• QC employee timesheets on an ongoing basis. 

• Manage payroll incl. employee onboarding & maintenance and inputting data into Payworks. 

• Administrate our Employee Handbook – in particular payroll, scheduling, and timesheet management. 

• Assistance with advertising for new employees and on-boarding new hires. 

• Administration of health benefits program. 

• Submission and tracking of employee grant claims with WorkBC and other organizations. 

• Assistance with tracking employee agreement details and answering employee payroll questions. 

Contract Management & Invoicing:

• Assist with reviewing contracts and on-boarding new projects, including review and tracking of corporate insurance documentation. 

• After receipt of onboarding documents, create projects in QuickBooks Online (QBO). 

• Build and send invoices out monthly. 

• Misc maintenance of QBO (review/remove old employees, clients, projects, services). 

• Track all current projects and budgets. 

Assistance with Quotes, Proposals & Grant Writing:

• Receive prospective clients' emails and respond in a timely manner.

• Lead the drafting of cover letters and/or quotes.

• Assist with writing, editing, and sending larger proposal documents.

• Assist with grant writing or other business development campaigns.

Day-to-Day Office Management:

• Assist with purchases, including field and office equipment and supplies.

• Support truck management and record keeping.

• Manage office cleanliness and organization, support office event planning.

• Support basic website edits and assist with content.

Qualifications:

• Minimum 2 years payroll/HR experience.

• Experience with QBO/QBT and/or Payworks payroll system.

• Grant writing experience preferred.

• Proficient in Microsoft Office.

• Strong oral and written communication skills.

• Excellent attention to detail, ability to prioritize and multi-task.

• A background in forestry or a related field would be considered an asset.

• Valid class 5 BC Driver's Licence preferred.

• Candidate must be eligible to work in Canada.

Compensation:

• Competitive salary, from $70,000 - $80,000 depending on experience and qualifications.

• Comprehensive group benefits including extended health and dental coverage.

• Yearly training budget and support for professional growth and development.

• Monthly cell phone allowance.

How to Apply:

Please email your cover letter and resume to info@fronterasolutions.ca. Use the same email if you have any questions related to this advertisement. 

Thank you for your interest in working with Frontera! We look forward to hearing from you.